Your company stamp identifies the company on every document it touches, so it has to stay accurate. When something about the company changes, the question is simple: is that detail on the stamp? This guide goes through the common changes. It is general information; the changes themselves are filed with ACRA, usually by your company secretary.

What is on your stamp

A typical Singapore company stamp shows the registered company name around the top and the UEN in the centre, sometimes with a logo or a branch line. Most round stamps do not carry an address. See what to put on a company stamp.

Company name change: replace it

A new registered name means a new stamp, because documents should show the company's current name. The good news is that the UEN does not change when a company changes its name, since it is still the same company. Only the name on the design changes.

  • Timing: order the new stamp once the new name has been approved, so it is ready for the first documents issued under that name.
  • Exact wording: copy the new name exactly as it appears on the updated ACRA business profile, including "Pte. Ltd.".
  • Suffix changes count: a private company that converts to a public company, from "Pte. Ltd." to "Limited", needs a new stamp too.

Address change: usually not

If your stamp shows only the name and UEN, moving office does not affect it. If you have an address stamp, or an address on the company stamp, replace that one. Remember the other places your address appears: letterheads, invoice templates and your website.

New business structure: new stamp, new UEN

Converting a sole proprietorship or partnership into a company is different. The new company is a separate legal entity with its own UEN, so its stamp needs the company's name and the new UEN. Retire the old business stamp once that business stops trading. Our guide to stamps for sole proprietors, partnerships and LLPs covers what the old stamp shows.

Rebrand only: your choice

A new logo or colour scheme under the same registered name does not make the stamp wrong. Update it if you want the stamp to match the new look (see adding a logo to a company stamp); otherwise carry on.

Switching over

  1. Design the new version. Keep the layout familiar: open your saved design link if you have one, or recreate the design in the generator with the new name. If your new artwork comes from a designer, use Upload Your Design.
  2. Get it checked. Share the design for approval so a director confirms the new name and the UEN.
  3. Replace every stamp. Each stamp with the old name needs a replacement, and so does a common seal if you have one. A Pocket Seal can go in the same order as your stamps.
  4. Retire the old stamps. Collect them all, then destroy them or lock them away and note it in your records; see who should keep the company stamp.
  5. Update the digital stamp. Replace the old PNG in your invoice, quotation and letter templates with the file from your new order.

Ready? Order the new stamp, or read how to reorder a company stamp for tips on matching the size and ink colour of the old one.